MINUTES
ARLINGTON PUBLIC SCHOOLS’
BOARD OF EDUCATION
REGULAR MEETING
MONDAY, DECEMBER 14, 2009
HS CONFERENCE ROOM
Roll call was taken. Present were Board Members Mike Dwyer, Kristie Gilmore, Mark Jamison, Kristie Magnino and Susie Moravec. Member Greg Sampson was absence and the absence was declared excused. Also present were Lynn Johnson, superintendent and Cheryl Keeler, recording secretary.
1.1 Pledge of Allegiance
1.2 Moved by Kristie Gilmore and seconded by Mike Dwyer to approve the regular agenda as presented with additions to the superintendent reports. Motion carried on a 5-0 roll call vote with Mike Dwyer, Mark Jamison, Kristie Gilmore, Kristie Magnino and Susie Moravec voting in favor of the motion.
Mr. Sampson entered the meeting at 7:06 p.m.
2. Welcome to Guests and Public Forum
3. Consent Agenda:
3.1 Minutes/Ratify Action of the November 9, 2009 Regular Meeting.
3.2 Monthly Financial Reports, Claims (Check Register), Special Fund Transfers, Hot Lunch Report and Activity Report.
Construction Fund - Meco-Henne $553.343
Construction Fund –Hicks-Ashby $149,473.40
Construction Fund - Midwest Floor Covering $6,126.55
Bond Fund – Union Bank & Trust $165,908.75
Moved by Mike Dwyer and seconded by Kristie Magnino to approve the consent agenda as presented. Motion carried on a 6-0 roll call vote.
4. Curriculum Reports: Written reports were submitted regarding the science curriculum in the elementary and secondary. The summer grant “Henry the Hand Hits Arlington” report was also submitted.
5. Principal Reports: Written reports were submitted by Andrew Farber, high school principal, Chad Radke, elementary principal and Brent Cudly, athletic director/assistant high school principal. Mr. Farber was absent due to illness. Mr. Radke and Mr. Cudly were absent due to elementary music program.
6. Superintendent’s Report: Discussion held on the following items.
6.1 Legislative Issues Meeting on Monday, January 25, 2010.
6.2 Holiday Celebration. The Board will supply a meat tray and administrators will supply soup for staff on Monday, December 21.
6.3 Sound System Update: Superintendent Johnson supplied information regarding sound system comparisons for the old gym and new multi-purpose room. Mary Saggau and Shelia Monke wrote a grant and were awarded $5,000 for up-grades to the sound system in existing gym. This was awarded by the Fremont Community Foundation.
6.4 Furniture Purchase Update: Preliminary findings of costs to furnish new and existing rooms were presented to the Board.
Kristie Gilmore exited the meeting at 7:16 p.m.
7. Unfinished Business:
7.1 Discuss, Consider and Take Necessary Action to Adopt a Resolution to Approve a Safe Routes Grant Application: Moved by Greg Sampson and seconded by Mike Dwyer to adopt a resolution to support a safe routes grant application as presented. Motion carried on a 5-0 roll call vote with Dwyer, Jamison, Magnino, Moravec and Sampson voting in favor of the motion.
Kristie Gilmore re-entered the meeting at 7:34 p.m.
7.2 Discuss, Consider and Take Necessary Action to Adopt Board and Superintendent Agreement: Moved by Mark Jamison and seconded by Kristie Magnino to adopt the Board of Education and Superintendent Agreement as presented. Motion carried on a 6-0 roll call vote.
7.3 Discuss, Consider and Take Necessary Action to Purchase a Tractor for Buildings and Grounds: Mrs. Johnson was directed to check on trade-in offers and if nothing was available or acceptable to advertise in the local paper to sell the old tractor. Moved by Mike Dwyer and seconded by Kristie Gilmore to approve the purchase of a Bobcat tractor from Bobcat in the amount of $31,400 with financing to be determined as presented. Motion carried on a 5-1 roll call vote with Dwyer, Gilmore, Jamison, Magnino and Sampson voting in favor of the motion and Moravec voting against.
8. New Business:
8.1 Discuss, Consider and Take Necessary Action to Approve Instruction Policies 6000-6240 on First Reading.
Moved by Greg Sampson and seconded by Mike Dwyer to approve on first reading the following district policies as amended.
6000 General Policy Statement 6117 Ceremonies and Observances
6010 Scope of Instructional Program 6120 Safe Schools Policy
6020 The Program of Instruction 6121 Curriculum Review Cycle
6030 Designation of Attendance Centers 6200 Objectives of the Instructional
6110 School Calendar Program
6112 School Day for Students 6210 Curriculum-Development &
6113 School Day for Staff Adoption
6114 Emergencies 6211 Curriculum - Assessments
6115 Fire Drills, Emergency Plans 6220 Experimental/Innovative
6116 Emergency Dismissal or Program
Cancellation 6230 Curriculum Guides
6240 Homework
Motion carried on a 6-0 roll call vote.
8.2 Discuss and Consider Implementing District Motto “Soaring to Excellence.” Moved by Greg Sampson and seconded by Kristie Magnino to approve the district motto “Soaring to Excellence” as presented. Motion carried on a 6-0 roll call vote.
8.3 Discuss, Consider and Take Necessary Action to Purchase Sound Systems for the Gyms.
Company Existing Gym New Multi-Purpose Room
Electronic Sound $10,200 (4 speakers) $13,400
Americom $7,190 $15,480 Option 1 (4 speakers)
$19,545 Option 2 (6 speakers)
Midwest Sound & N/A $15,777 (7 speakers)
Lighting
Tabled until January meeting.
Mr. Cudly entered the meeting at 8:15 p.m.
8.4 Discuss and Consider the Minutes of the Facility Committee Meeting: Mark Jamison spoke on the facilities’ committee meeting and the prioritized list of projects presented. The list is a rolling list and will continuously be re-evaluated and updated. Football lights and poles could be donated by a patron. Installation issues will be researched by Mrs. Johnson and presented to the Board at a later date. Mrs. Johnson will also get rough pricing on items prioritized by a one and two.
Mr. Radke entered the meeting at 8:25 p.m.
8.5 Discuss, Consider and Take Necessary Action to Upgrade the Fire Alarm Panel: Brad Soll from Electric Specialties presented the board with information on the condition of the current fire alarm panel. The existing panel is old and some components in the panel are no longer manufactured.
Moved by Susie Moravec and seconded by Greg Sampson to approve the upgrade to the fire alarm panel in the amount of $2,620.00 from Electric Specialties as presented. Motion carried on a 6-0 roll call vote.
8.6 Discuss, Consider, and Take Action to Support the Race to the Top Grant Application Being Submitted by the State of Nebraska: Moved by Mark Jamison and seconded by Mike Dwyer to sign a non-binding memorandum of understanding that indicates our support of Nebraska’s Race to the Top grant application. Motion carried on a 6-0 roll call vote.
5. Principals’ Reports: Mr. Cudly reported on the sportsmanship clinic that students attended and the code they developed, formation of Spanish Club and fundraising efforts for the gym. Fundraising efforts are to be commended. Before bleachers can be purchased, the school will need have a finance plan in place for that expense. Mr. Radke reported on the science curriculum, external visit for birth to age five program, PFE initiatives and results from Jump for Heart.
9. Executive Session:
9.1 Discuss and Consider the Evaluations of Building Principals.
9.2 Discuss and Consider the Maintenance Supervisor’s Benefits.
9.3 Discuss and Consider the Superintendent’s Evaluation.
Moved by Moravec and seconded by Sampson to enter into executive session, after a short break, to discuss personnel issues and to prevent the needless injury to the reputation of an employee and/or individual and to protect the public interest. Motion carried on a 6-0 roll call vote.
Time Entered: 9:25 p.m.
Adjournment of Executive Session
Time Exited: 10:42 p.m.
10. Action on Executive Session Items: No action taken.
11. Adjournment: There being no further business meeting adjourned at 10:42 p.m.
__________________________________ __________________________________
Susie Moravec, Board President Lynn Johnson, Board Secretary