ARLINGTON PUBLIC SCHOOLS’
BOARD OF EDUCATION
REGULAR MEETING MINUTES
MONDAY, AUGUST 12, 2013, 7 P.M.
HS
CONFERENCE ROOM
1. Call Regular Meeting to Order and Roll Call: President Mark Jamison called the meeting to order at 7:01 p.m. All proceedings hereafter shown were taken while this meeting was open to the public.
Roll call was taken. Present were board members Micheal Dwyer, Mark Jamison, Matt O’Daniel, Greg Sampson, Luanne Sundberg and Shanon Willmott. Also present were James Shada, assistant principal/AD, Lynn Johnson, superintendent, and Cheryl Keeler, recording secretary.
1.1 Approval of Regular Meeting Agenda: Moved by Mike Dwyer and seconded by Matt O’Daniel to approve the regular agenda as presented. Motion carried on a 6-0 roll call vote with Mike Dwyer, Mark Jamison, Matt O’Daniel, Greg Sampson, Luanne Sundberg and Shanon Willmott voting in favor of the motion.
2. Welcome to Guests and Public Forum: No Comments
3. Consent Agenda:
3.1 Minutes/Ratify Action of the July 8, 2013 regular meeting.
3.2 Monthly Financial Reports, Claims (Check Register), Special Fund Transfers, Hot Lunch Report and Activity Report.
Employee Benefit Fund - BCBS Health Insurance $5,514.87
Depreciation Fund - Metal Doors & Hardware $5,655
Depreciation Fund – American Bus Sales $14,900
General Fund to Depreciation Fund for the purpose
of building and site improvements, vehicle and textbook
acquisition, and equipment purchases. $100,000
General Fund to Benefit Fund for the purpose of paying
health/dental insurance premiums. $86,850
Moved by Greg Sampson and seconded by Mike Dwyer to approve the consent agenda as presented. Motion carried on a 6-0 roll call vote.
4. Curriculum/Instruction Reports: None
5. Review of Annual District Plan: Plan Item 3.0 was discussed. Progress of objectives and deployment of additional technology devices was discussed. The board will seek input from the technology committee on suggestions for the next steps in this process.
6. Principals’ Reports: James Shada, AD, discussed the concussion training and testing that is done to set baseline for comparisons if a child is injured.
7. Superintendent’s Report:
7.1 Enrollment Figures: K-6: 286; 7-12: 283
7.2 Establish tentative times for budget meetings: Discussion of what evenings during the week of August 26 or September 3 would be best was held.
7.3 Review of Mission Statement/Belief Statements/School Improvement Goals: The board reviewed the mission statement, core beliefs and SIP goals. Mrs. Johnson referred to the mission statement and core beliefs as being the basis for decision making.
7.4 Superintendent’s Annual Goals: Mrs. Johnson distributed preliminary SMART goals and discussed personal goals.
7.5 Administrative Organization: Organizational framework is changing to a structure that focuses on building capacity of staff. Chairs of three committees, technology, school improvement and TCT professional learning, will serve on a leadership board.
7.6 Sealed bid for buses resulted in the sale of 1991 for $700 and 1993 for $711.
7:36 p.m. Principal Andrew Farber entered the meeting.
7.7 Annual Review of Summer Maintenance and Building Tour: Roof repairs will be a big item for this year. It is recommended that safety straps be installed on all basketball hoops. Mrs. Johnson was directed to obtain more specific information.
7:45 p.m. Elementary Principal David Fritson entered the meeting after attending the elementary open house.
7.8 Kindergarten Support Staff: Further evaluation will be done to see if additional staff is needed.
Mr. Farber presented his report. A block schedule pilot program is in effect for middle school students.
Mr. Fritson shared information on fall enrollment numbers and the new ‘Soaring to Excellence’ program.
8. Board of Education Committee Reports:
8.1 Finance Committee: Committee will provide input on the budget.
8.2 Negotiations Committee: No report
8.3 Buildings and Grounds Committee: No report
8.4 Professional Development Sharing: Regional and state conferences are in October and November.
8.5 Legislative Update: Mike Dwyer shared information on discussion items within the state legislative committee on which he serves.
9. Unfinished Business: None
10. New Business:
10.1 Discuss, Consider and Take Necessary Action to accept non-certified employee resignations.
Moved by Matt O’Daniel and seconded by Greg Sampson to accept the resignation of Kathy Brester as school nurse effective immediately as presented. Motion carried on a 6-0 roll call vote.
Moved by Greg Sampson and seconded by Mike Dwyer to accept the resignation of Veronica Hogue as an elementary paraprofessional effective immediately as presented. Motion carried on a 6-0 roll call vote.
10.2 Discuss, Consider and Take Necessary Action to hire non-certified employees.
Moved by Mike Dwyer and seconded by Shanon Willmott to approve the ‘at-will’ employment of Anne Hoppe as elementary paraprofessional for the 2013-2014 school year as presented. Motion carried on a 6-0 roll call vote.
Moved by Greg Sampson and seconded by Matt O’Daniel to approve the ‘at-will’ employment of Brandi Carvajal as a part-time custodian effective August 5, 2013 as presented. Motion carried on a 6-0 roll call vote.
10.3 Discuss, Consider and Take Necessary Action to consider the proposal by administration to modify the current Strength and Conditioning Program that would compensate the Strength and Conditioning Coordinator in the extra duty pay schedule.
Moved by Mike Dwyer and seconded by Greg Sampson to approve adding the position of Strength and Conditioning Program Coordinator to the extra duty pay schedule as presented. Motion carried on a 6-0 roll call vote.
10.4 Discuss, Consider and Take Necessary Action to approve 2013-2014 adult breakfast/lunch prices.
Moved by Greg Sampson and seconded by Mike Dwyer to keep the breakfast and lunch prices for the 2013-2014 school year for adults the same as last year: Breakfast $2.05 and Lunch $3.40 as presented. Motion carried on a 6-0 roll call vote.
10.5 Discuss and Consider the utilization of crossing guards: Observations of three crossing areas around the school will take place to determine if there are safety issues that need to be addressed. The topic will be reevaluated by the board once more information is gathered.
10.6 Discuss, Consider and Take Necessary Action to approve the purchase of safety straps for all of the basketball backboards in both gyms at an approximate cost of $10,000: Tabled until more data is collected.
10.7 Discuss, Consider, and Take Necessary Action to purchase security cameras for buses. The board favors improved bus safety and Mrs. Johnson will gather more information and move forward as warranted.
10.8 Discuss, Consider and Take Necessary Action to adopt on first reading Policy 3011 Fund Balance Reporting, Policy 5001 Admission Requirements, Policy 5006 Option Enrollment, Policy 6212 Assessments–Academic Content Standards and Policy 6284 Initiations, Hazing, Secret Clubs and Outside Organizations.
Moved by Luanne Sundberg and seconded by Mike Dwyer to approve Policy 3011 Fund Balance Reporting, Policy 5001 Admission Requirements, Policy 5006 Option Enrollment, Policy 6212 Assessments–Academic Content Standards and Policy 6284 Initiations, Hazing, Secret Clubs, Outside Organizations and 6284 Initiation and Hazing on first reading as presented. Motion carried on a 6-0 roll call vote.
President Jamison called for a short break at 8:46 p.m.
11. Executive Session:
11.1 Discuss and Consider FCMG contract negotiations.
Moved by Matt O’Daniel and seconded by Mike Dwyer to enter into executive session to discuss the FCMG contract and to protect the public interest.
Time Entered Executive Session: 8:55 p.m.
Time Exited Executive Session: 9:13 p.m.
12. Action on Executive Session Items: None taken.
13. Adjournment: There being no further business meeting was adjourned at 9:13 p.m.
________________________________ ______________________________
Mark Jamison, Board President Lynn Johnson, Board Secretary
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