ARLINGTON PUBLIC SCHOOLS’
BOARD OF EDUCATION
REGULAR MEETING
MONDAY, OCTOBER 10, 2011
NOTICES
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM:
Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education.
Time Limit: You may speak only one time and must limit comments to 5 minutes or less.
Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.
General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.
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1. CALL REGULAR MEETING TO ORDER AND ROLL CALL
1.2 Seating of New Board Member – Administrator Collects Oath of Office
(Enclosure)
BE IT RESOLVED by the Board of Education of this school district, pursuant to Nebr. Rev. Stat 32-570 (Reissue 1998) that Matthew O’Daniel, a qualified registered voter of the Arlington Public School District, should be and is hereby appointed as a member of the Board of Education to temporarily fill the position vacated due to the death of Kristie Gilmore; said appointment is effective upon the passage of this resolution, and shall continue until a registered voter nominated at the next primary election and elected at the following general election is elected for the remainder of the unexpired term of Kristie Gilmore, and takes office on the first Thursday after the first Tuesday in January 2013.
Sample Motion: I move to pass and adopt the above resolution to appoint Matthew O’Daniel as a member of the board of education as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
_____________ Moravec __________ Sampson
1.3 Approval of Regular Meeting Agenda. President requests changes or additions to agenda, otherwise agenda stands approved as presented (amended).
Sample Motion: I move to approve the regular agenda as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
2. SPECIAL PRESENTATION ON STRATEGIC PLANNING
3. WELCOME TO GUESTS AND PUBLIC FORUM
4. REORGANIZATION OF THE BOARD
4.1 Reappointment of Board Committees (Enclosure)
5. CONSENT AGENDA:
5.1 Minutes/Ratify Action of the September 12, 2011 Hearings and Regular Meeting. (Enclosures)
5.2 Monthly Financial Reports, Claims (Check Register), Special Fund Transfers, Hot Lunch Report and Activity Report. (Enclosures)
Depreciation Fund Getschman $9,552
Boys Town National Research Hospital Deaf/Hard of Hearing Parent-Infant Program One Student $965/Month or $241.25/Visit
Sample Motion: I move to approve the consent agenda as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
6. CURRICULUM/INSTRUCTION REPORTS: Title I (Enclosure)
7. PRINCIPALS’ REPORTS: (Enclosures)
8. SUPERINTENDENT’S REPORT
8.1 State Education Conference: November 16-18, LaVista Embassy Suites
8.2 Board Curriculum Report Proposal (Enclosure)
8.3 Board Retreat – February (same as last year)
9. BOARD OF EDUCATION COMMITTEE REPORTS
9.1 Finance Committee
9.2 Negotiations Committee – EHA Premium Holiday, TERIP
9.3 Buildings and Grounds – Ballfield Land
10. UNFINISHED BUSINESS
10.1 Discuss, Consider and Take Necessary Action to Approve the Memorandum of Understanding Concerning the EHA Health Premium. (Enclosure)
Sample Motion: I move to approve the memorandum of understanding concerning the EHA Health Premium as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
10.2 Discuss, Consider and Take Necessary Action to Approve the Temporary Early Retirement Incentive Program and Policy. (Enclosure)
BE IT RESOLVED by the Board of Education of this School District that any existing early retirement incentive program or policy for this School District, except the existing Early Retirement Incentive Policy (“ERIP”) adopted November 13, 2000 and last amended January 15, 2008, should be, and is hereby, repealed effective immediately upon the passage of this Resolution, and that no employee shall be entitled to any benefits or claims under such program or policy, and that the new Temporary Early Retirement Incentive Program Policy for the 2011-2012 school year, and the Application and Agreement therefore, which are attached hereto and incorporated herein by this reference as though set forth in full, should be and are hereby approved and the same shall become effective and be in full force and effect immediately upon the passage of this Resolution and shall expire effective August 31, 2012.
Sample Motion: I move to pass and adopt the above Temporary Early Retirement Incentive Program Resolution and Policy 4151 Temporary Early Retirement Incentive Program as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
11. NEW BUSINESS:
11.1 Discuss, Consider and Take Necessary Action to Accept the Signing of the Project Program Agreement. This agreement indicates that the board of education has reviewed the federal-aid funding for the safe routes grant and has authorized Lynn Johnson to sign the project program agreement. (Enclosure)
Sample Motion: I move to authorize Lynn Johnson, Superintendent of Schools, to sign the safe routes project program agreement as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
11.2 Discuss, Consider and Take Necessary Action to Change Policy 3520 Transportation to Include Transportation of Resident and Option Students Not on Current Bus Routes. (Enclosure)
Sample Motion: I move to approve Policy 3520 Transportation as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
11.3 Discuss, Consider and Take Necessary Action to Approve the 2010-2011 District Audit. (Enclosures will be distributed at the meeting.)
Sample Motion: I move to approve the 2010-2011 district audit as presented (amended).
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
11.4 Review, Discuss and Consider the Following Policies: (Enclosures)
3200 Monies in School Buildings
3210 Bonds
3220 Educational Service Units – Designated Representative
3230 Security
3240 Safety
3250 Trespassers
3410 Standards for Drivers
3540 Procedures – Bidding Construction Projects
3550 Rebates to School Employees
3560 Records Management and Disposition
3570 NCLB
11.5 Discuss and Consider the Superintendent’s Evaluation Process and Forms. (Enclosures)
11.6 Discuss, Consider, and Take Necessary Action Concerning the Recent DOT Audit and Recommendation on the School Bus Lease Agreement and Addendum with St. Paul’s.
12. EXECUTIVE SESSION: (If needed)
Sample Motion: I move to enter into executive session to discuss personnel issues and to prevent the needless injury to the reputation of an employee and/or individual and to protect the public interest.
Motion by: _______________ Second by: _______________________
__________ Dwyer _________ Jamison __________ Magnino
__________Moravec __________O’Daniel __________ Sampson
13. ACTION ON EXECUTIVE SESSION ITEMS
14. ADJOURNMENT
COMMITTEE ASSIGNMENTS 2011
Americanism Buildings and Grounds Education Eval
Micheal Dwyer Micheal Dwyer Susie Moravec
Susie Moravec-Chair Mark Jamison- Chair Mark Jamison
TBA
Finance NASB Legislative Negotiations
Mike Dwyer Susie Moravec Greg Sampson-Chair
Mark Jamison Michael Dwyer Susie Moravec
Greg Sampson TBA Kristie Magnino
Policies Steering Committee St. Paul Liason (AD HOC)
Full Board Susie Moravec Micheal Dwyer
TBA
Summer Grant (AD HOC) Government Relations Network
Mark Jamison Micheal Dwyer
Kristie Magnino
MASTER CALENDAR OF BOARD AGENDA (2/8/2010)
JANUARY: Annual Review of Curriculum Areas and Related Grants: Math
Reorganization-Seat New Board Members, Elect Officers, Appointments Appointment of Superintendent as State and Federal Official Representative of District and Representative to ESU #3 Advisory Council
Appointment of Board Committees
Appointment of Treasurer and Recording Secretary
Designate District Newspaper and District Attorney
Plan February Board Retreat
Review Guidelines for Negotiations (Board Committee)
Recognize Bargaining Agent for Certified Teachers
Review Board Policies
FEBRUARY: Annual Review of Curriculum Areas and Related Grants: Social Studies
Contracts and Compensation Packages for Superintendent and Principals
Board and District Goal Setting (Board Retreat)
Review Board Policies
MARCH: Annual Review of Curriculum Areas and Related Grants: Industrial Technology, Library Media, Language Arts
Adoption of the Master School Calendar for the Ensuring Year
Approval of Option Enrollment Capacities
Auditor Bidding – Three Year Contract
Renewal of Teacher Contracts (Automatic Pending No Other Recommendations – No Action Required)
Distribute Superintendent’s Evaluation Forms, Review Process
Set Activity Admissions and Pass Prices
Review Board Policies
APRIL: Annual Review of Curriculum Areas and Related Grants: Music, Business, Art
Non-Certified Staff – Wages, Salary, Benefits
Summer Grant Approval
Review Board Policies
MAY: Annual Review of Curriculum Areas and Related Grants: Technology
Preliminary Instructional Budget
Superintendent Evaluation (Goal Review/Goal Setting)
Review Board Policies
JUNE: Annual Review of Activities Program
Approve Activities Budget
Set Teacher Substitute Pay Rate
Set Budget Workshop Dates
Annual Hearing/Adoption of Student Fees’ Policy
Review Board Policies
Review Handbook Changes and Activities Code for Upcoming School Year
JULY: Annual Review of Transportation Report
Annual Review of Buildings/Grounds (Schedule Tour for August)
Budget Preparation
Review/Approve Bus Lease Agreements with St. Paul.
Set Student Breakfast/Lunch Prices for Upcoming School Year.
Review Board Policies
AUGUST: Annual Buildings and Grounds Tour
Annual Review of Summer Maintenance
Set Adult Breakfast/Lunch Prices for Upcoming School Year
Annual Hearing/Adoption of Parent Involvement in Schools Policy
Review Board Policies
SEPTEMBER: Annual Review of Curriculum Areas and Related Grants: Guidance
Budget Hearing
Adoption of Budget
District Tax Request Hearing (or October)
Review Board Policies
OCTOBER: Annual Review of Curriculum Areas and Related Grants: Special
Education, Title I and Multicultural
Distribute Superintendent’s Evaluation Forms, Review Process
Plan for December Board Retreat
Review Board Policies
NOVEMBER: Annual Review of Curriculum Areas and Related Grants: Family Consumer Science, PE, Foreign Language
Annual Review of Audit
Annual Review of Curriculum and Academic Achievement Goals
(Annual Report)
Evaluation of Superintendent (November Board Discussion, December Presentation to Superintendent)
Review Board Policies
DECEMBER: Annual Review of Curriculum Areas and Related Grants: Science
Evaluation of Superintendent (Feedback to Superintendent)
Annual Review of Food Service Program
Review Board Policies