ARLINGTON PUBLIC SCHOOLS’
BOARD OF EDUCATION
BUDGET AND TAX REQUEST HEARINGS
MONDAY, SEPTEMBER 12, 2011
7:00 P.M., HS CONFERENCE ROOM
1. Call Hearings/Meeting to Order and Roll Call: The hearing was called to order at 7:00 p.m. All proceedings hereafter shown were taken while this meeting was open to the public.
Roll call was taken. Present were board members Micheal Dwyer, Mark Jamison, Kristie Magnino, Susie Moravec and Greg Sampson. Also present were Lynn Johnson, superintendent, Andrew Farber, high school principal, Brent Cudly, assistant high school principal and athletic director, Chad Radke, elementary principal and Cheryl Keeler, recording secretary.
2. Public Hearing: Conduct Budget Hearing 2011-2012 Proposed Budget.
Open Budget Hearing Time: 7:01 p.m.
Discuss, Consider and Receive Input on the District’s 2011-2012 Budget. Superintendent Johnson presented several spreadsheets pertaining to the budget and the tax request to the board and public.
Close Budget Hearing Time: 7:20 p.m.
3. Call Tax Request Hearing/Meeting to Order
Open Tax Request Hearing Time: 7:20 p.m.
Bond Fund Tax Request: $396,630.30
Property Tax Rate: .090908
Close Tax Request Hearing Time: 7:21 p.m.
ARLINGTON PUBLIC SCHOOLS’
BOARD OF EDUCATION MINUTES
REGULAR MEETING
MONDAY, SEPTEMBER 12, 2011
IMMEDIATELY FOLLOWING THE 7:00 P.M.
BUDGET AND TAX REQUEST HEARINGS
HS CONFERENCE ROOM
1. Call Regular Meeting to Order and Roll Call: The regular meeting was called to order at 7:21 p.m. All proceedings hereafter shown were taken while this meeting was open to the public.
1.1 Moved by Mike Dwyer and seconded by Greg Sampson to approve the regular agenda as presented. Motion carried on a 5-0 roll call vote with Mike Dwyer, Mark Jamison, Kristie Magnino, Susie Moravec and Greg Sampson voting in favor of the motion.
2. Welcome to Guests and Public Forum: All four board applicants introduced themselves to the board and to the public. Applicants to fill the board seat left vacant by the passing of Kristie Gilmore are: Matt O’Daniel, Keith Miskie, Don Helms and Luanne Sundberg.
3. Consent Agenda:
3.1 Minutes/Ratify Action of the August 8, 2011 Regular Meeting.
3.2 Monthly Financial Reports, Claims (Check Register), Special Fund Transfers, Hot Lunch Report and Activity Report.
General Fund Transfer of $150,000 to the Depreciation Fund. (Roof replacement, vehicle acquisition, equipment purchase, update and renovations to buildings and grounds.)
Moved by Greg Sampson and seconded by Mark Jamison to approve the consent agenda as presented. Motion carried on a 5-0 roll call vote.
4. Curriculum/Instruction Reports: Guidance. Written reports were submitted by Kerri Harris, elementary guidance and Floyd Everitt, secondary guidance department.
5. Principals’ Reports: Andrew Farber, high school principal, reported and gained confirmation on the plans for a Close-Up trip. He also spoke of a middle school recognition program, NeSA scores and updated the board on TCT progress. The board had some questions on the NeSA scores and implications of same. Brent Cudly, athletic director, reported on homecoming week plans. Chad Radke, elementary principal, reported on Spanish instruction, DIBELS testing results, school pictures, TCT progress, the technology boot camp he attended and bleacher creatures.
6. Superintendent’s Report
6.1 Enrollment Figures: PK-12: 568
6.2 Reminder of NASB Meeting in Fremont on September 21.
6.3 Proposal to the District to Purchase Segment of Land Abutting the Baseball Field for $1.00: The school has been asked to consider the acquisition (by gifting) of a small parcel of land abutting the baseball field the district owns. The board has directed the buildings and grounds committee to investigate this further.
6.4 Disposal of Old Metal Desks and File Cabinets: The board was informed of the plans to dispose of metal desks and file cabinets via the process of advertising in the newsletter and the website as per policy.
7. Board of Education Committee Reports
7.1 Finance Committee: Budget Update, Update on Bond Financing: The finance committee reported on the overview of the budget, potential ways to control the budget in the upcoming years and the potential to refinance bonds.
7.2 Negotiations: Update on EHA. The negotiations committee was to meet after the board meeting to discuss the Educators Health Alliance Holiday Premium proposal from the AEA.
8. Unfinished Business
8.1 Discuss, Consider and Take Necessary Action to Adopt Policy 5008 Student Attendance: Moved by Greg Sampson and seconded by Kristie Magnino to adopt Policy 5008 Student Attendance as presented. Motion carried on a 5-0 roll call vote.
8.2 Discuss, Consider and Take Necessary Action to Approve the Purchase of a 2012 Ford Econoline E-350 10-Passenger Van. Moved by Greg Sampson and seconded by Mike Dwyer to approve the purchase of a 2012 Ford Econoline E-350 10-Passenger Van for $28,621 before trade-in, from Woodhouse Ford as presented. Motion carried on a 5-0 roll call vote.
9. New Business
9.1 Discuss, Consider and Take Necessary Action to Approve the 2011-2012 District Budget. Moved by Mark Jamison and seconded by Greg Sampson to approve the 2011-2012 District Budgets as listed: General Fund $7,705,370; Depreciation Fund $336,434.19; Activities Fund $360,690.12; School Lunch Fund $296,031.34; Bond Fund $559,727, Special Building Fund $311,413.87 as presented. Motion carried on a 5-0 roll call vote.
2011-2012 TAX REQUEST
EXHIBIT A
Funds 2011-2012 Approved Tax Rate
General $4,577,323.19 1.049130
Bond $396,630.30 0.090908
Moved by Kristie Magnino and seconded by Susie Moravec to adopt a resolution to approve the 2011-2012 tax request as presented. Motion carried on a 5-0 roll call vote.
9.3 Discuss, Consider and Take Necessary Action to Approve “At-Will” Employment. Moved by Mike Dwyer and seconded by Greg Sampson to approve the employment of Vickie Freeman as custodian effective August 22, 2011 school year as presented. Motion carried on a 5-0 roll call vote.
9.4 Discuss, Consider and Take Necessary Action to Approve the Purchase of
a John Deere Mower. Moved by Greg Sampson and seconded by Kristie Magnino to approve the purchase of a John Deere mower for $7,150 after trade-in as presented. Motion carried on a 5-0 roll call vote.
9.5 Review, Discuss and Consider the Following Policies:
3010 Budget Planning
3020 Public Review of Budget
3030 Transfer of Funds Between Categories
3040 Budget as Spending Plan – Budgeted Items
3050 Tuition Fees
3060 Materials Fees
3070 Summer School Fees
3080 Federal Funds
3090 Sales and Disposal of Books, Equipment and Supplies
3100 Leasing
3110 Short-Term Investing
3120 Depository
3130 Purchasing Policies
3140 Contracting for Services
3150 Paying for Goods and Services
3160 Report of Treasurer
3170 Periodic Audit
3180 System of Accounts
3190 Inventory of Equipment
9.6 Discuss, Consider and Take Necessary Action to Adopt Policies 3120 Depository and 3130 Purchasing Policies. Moved by Kristie Magnino and seconded by Susie Moravec to adopt Policy 3120 Depository and Policy 3130 Purchasing as presented. Motion carried on a 5-0 roll call vote.
9.7 Discuss and Consider the Interview Process for Board Candidates: The board discussed the interview process for board applicants. It was decided that a board committee would interview the applicants next Monday evening, September 19, 2011, in 35 minute time slots. The committee will bring a recommendation to the board at the October meeting.
9.8 Discuss and Consider the Development and Implementation of a Temporary Early Retirement Incentive Program: The board discussed the possibility of developing and implementing a temporary Early Retirement Incentive Program for the purpose of offering financial incentives to long-term employees and to reduce costs to the district. The board has charged the negotiation committee to look into this further and bring a recommendation to the board.
10. Executive Session: Discuss and Consider Negotiations of the EHA Holiday Premium: Executive session not needed.
11. Action on Executive Session Items
12. Adjournment: There being no further business meeting adjourned at 8:50 p.m.
__________________________________ ______________________________
Susie Moravec, Board President Lynn Johnson, Board Secretary